*All vendor space – indoor or outdoor – is licensed for the entire run of the Fair (5 Days)
2019 Locations & Rates:
Expo Hall A: 12,100 SQ FT of vendor space (54 vendors) with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.
Expo Hall C: 12,000 SQ FT of vendor space (62 vendors) with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.
Science & Technology Building: 5,175 SQ FT of vendor space with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors with emphasis on STEM/STEAM are welcome. Booths are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.
Outdoor Rental: Outdoor space is available in a variety of dimensions and configurations. All outdoor space agreements are for frontage, as–is, tents or any other structures are not included. Exhibit/Display Rate is $400 for <=20’ frontage with additional frontage at $200 *NWSF reserves the right to adjust for excessive space used. Food/Merchandise Vendor rate is $350 or 15% commissions (whichever is greater). Electricity fees are extra per electricity chart completed with application.
Vendors must be open, staffed and ready to operate as follows:
Wednesday thru Saturday / Sunday
Building Hours: 11AM – 10PM / Building Hours: 11AM – 7PM
Outside Vendor Hours: 10AM - 12:00AM / Outside Vendor Hours: 10AM – 7PM
*Food and Beverage: (delivery of water/ice/ Pepsi) 9:00AM
**NO vendor vehicle access after 10AM
Each vendor receives 2 weeklong admission passes, 10 single day comp admission tickets and 1 weeklong general parking pass (NOTE: Parking is not Guaranteed, so plan accordingly). Additional tickets may be purchased, and comp admission tickets may be upgraded to weeklong admission passes for $10 each.
All vendors must provide a current Certificate of Liability Insurance (minimum of $1,000,000 coverage) listing vendor as primary insured and Northern Wisconsin State Fair Association, Inc. listed as additional insured. This Certificate must be received by NWSF Office two weeks prior to the opening day of the fair. NWSF may request liability policy to review coverage and exemptions. If necessary, liability coverage rider can also be purchased through NWSF liability policy, but will be charged to the vendor acquiring through NWSF.
All signage used by vendors must be professionally made. Handwritten signs of any type are NOT allowed. Signage is not allowed to be displayed on walkways creating trip hazards and impeding traffic flow.
Vendor Payment Policy:
Vendors are required to pay the license total within 14 days of the license date or the contract will be cancelled. Payment can be made by cash, check, credit card, money order or cashier’s check. Must be paid in full by June 1, 2018. Pricing includes: deposit, electricity, wifi and camping fees if applicable. FOOD VENDORS AND OUTSIDE MERCHANDISE VENDORS ARE REQUIRED TO REPORT SALES ON A DAILY BASIS TO VENDOR MANAGER LOCATED IN THE MAIN OFFICE EACH MORNING. IF THE 15% EXCEEDS THE $350 DEPOSIT, SETTLEMENT WILL BE DONE BY SUNDAY EVENING AFTER CLOSE OF THE FAIR.
Ice, Water, and Soft Drinks:
NWSF will be the sole supplier of ice, bottled water, and soft drinks purchased through Pepsi Cola. Vendors are not allowed to purchase these items other than through the NWSF. Daily delivery of these will be provided by NWSF staff.
*PLEASE NOTE: THIS IS ONLY A PARTIAL LISTING OF VENDOR INFORMATION AND GUIDELINES. THE COMPLETE 2019 VENDOR & CONCESSION STANDARDS IS AVAILABLE HERE