Become a Vendor at the Northern Wisconsin State Fair
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Vendor Information

Applications for 2020 are now available!

Thank you for your interest in being a Vendor/Exhibitor for the 2019 Northern Wisconsin State Fair. Please find the required forms below to complete in order to apply.

Please Note: The Insurance Request Form and Special Event Campsite Registration Form are only required if they are needed.

Applications for 2020 Are Now Available

Thank you for your interest in being a Vendor/Exhibitor for the 2020 Northern Wisconsin State Fair. Applications for 2020 are now available. The Vendor Services Department conducts the selection and location layout placement process for the Fair. The selection process is as follows:

  • December – prior year Vendors/Exhibitors that we are inviting back a license based on the prior year same parameters to be completed and returned to Vendor Services Department. Any necessary changes needed in space, electrical, etc should be made on the license prior to signing and returning. A new license will be generated with the changes
  • February 15 - Licenses for prior year Vendors/Exhibitors are due
  • March 1 - New Vendor applications will be considered
  • Selection of new Vendors will continue until all available space is filled
    • Please do not send a deposit with your application. Applying does not guarantee a space at the Northern Wisconsin State Fair
    • If your application is selected, you will be notified, and a Vendor License Agreement will be sent to you
If your application is not selected, no notification will be sent out and we suggest you fill out a new application annually

**PLEASE BE SPECIFIC ON THE APPLICATION ON SIZE OF AREA NEEDED AND PRODUCTS BEING DISPLAYED OR SOLD – LICENSE WILL ONLY BE FOR AREAS/PRODUCTS APPROVED AND SPECIFIED BY NWSF**


2020 Northern WI State Fair General Information

DATES:

July 8th-12th 2020

ADMISSION:

Adult Admission: $10 at the gate
Children (6-11 years): $5.00 at the gate
Under 6 years of age: Free

Parking $5.00 per day or $15 for the entire event (Parking is NOT Guaranteed)

NOTE: $10 Sunday Admission 10:30am – 5:00pm (12 years of age and older- includes grandstand event)

GATE HOURS:

Main Entrance & Walk-Up: 9AM- 10PM (Wed-Sat) 9AM-5PM (Sunday)

East Entrance: 8AM – 10PM (Wed – Sat) 8AM – 5PM (Sunday)

Total Attendance in 2019: Approx 95,000

Commercial Vendors: Approx 200

CONTACTING THE EXHIBITOR & VENDOR SERVICES DEPT:

Website: www.nwsfa.com
E-mail Address: dbaier@nwsfa.com
For more information call: (715)723-2861 Mon-Thurs 8AM-4PM Fri 8AM-Noon
Mailing Address: NWSF Attn: Debbie - 225 Edward Street, Chippewa Falls, WI 54729

2020 General Vendor Information

*All vendor space – indoor or outdoor – is licensed for the entire run of the Fair (5 Days)

2020 Locations & Rates:

  • ·Expo Hall A: 12,100 SQ FT of vendor space (54 vendors) with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape and Wi-Fi. Rate is $500 per booth with additional booths at $250 each. (See layout below)
  • Expo Hall C: 12,000 SQ FT of vendor space (62 vendors) with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape and Wi-Fi. Rate is $500 per booth with additional booths at $250 each. (See layout below)
  • Science & Technology Building: 5,175 SQ FT of vendor space with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors with emphasis on STEM/STEAM are welcome. Booths are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape and Wi-Fi. Rate is $500 per booth with additional booths at $250 each.
  • Outdoor Rental: Outdoor space is available in a variety of dimensions and configurations. All outdoor space agreements are for square footage, as–is, tents or any other structures are not included. Exhibit/Display Rate is $500 for <=200sqft with additional space at $250 per 100sqft *NWSF reserves the right to adjust for excessive space used. Food/Merchandise Vendor rate is $350 or 15% commissions (whichever is greater). Electricity fees are extra per electricity chart completed with application.

Hours:

Vendors must be open, staffed and ready to operate as follows:

Wednesday thru Saturday

Building Hours: 10AM – 8PM

Outside Vendor Hours: 10AM - 12:00AM

Sunday

Building Hours: 10AM – 5PM

Outside Vendor Hours: 10AM - 5PM

*Food and Beverage: (delivery of water/ice/ Pepsi) Before 9:00AM

**NO vendor vehicle access after 9AM

Admission:

Each vendor receives 2 week long admission passes, 10 single day comp admission tickets and 1 week long general parking pass (NOTE: Parking is not Guaranteed, so plan accordingly). Additional tickets may be purchased, and comp admission tickets may be upgraded to week long admission passes for $10 each.

Insurance:

All vendors must provide a current Certificate of Liability Insurance (minimum of $1,000,000 coverage) listing vendor as primary insured and Northern Wisconsin State Fair Association, Inc. listed as additional insured. This Certificate must be received by NWSF Office two weeks prior to the opening day of the fair. NWSF may request liability policy to review coverage and exemptions. If necessary, liability coverage rider can also be purchased through NWSF liability policy, but will be charged to the vendor acquiring through NWSF.

Signs:

All signage used by vendors must be professionally made. Handwritten signs of any type are NOT allowed. Signage is not allowed to be displayed on walkways creating trip hazards and impeding traffic flow.

Vendor Payment Policy:

Vendors are required to pay the license total within 14 days of the license date or the contract will be cancelled. Payment can be made by cash, check, credit card, money order or cashier’s check. Must be paid in full by June 1, 2018 or the space will be freed up to the waiting list. Pricing includes: deposit, electricity, wi-fi and camping fees if applicable. FOOD VENDORS AND OUTSIDE MERCHANDISE VENDORS ARE REQUIRED TO REPORT SALES ON A DAILY BASIS TO VENDOR MANAGER LOCATED IN THE MAIN OFFICE EACH MORNING. IF THE 15% EXCEEDS THE $350 DEPOSIT, SETTLEMENT WILL BE DONE BY SUNDAY EVENING AFTER CLOSE OF THE FAIR.

Ice, Water, and Soft Drinks:

NWSF will be the sole supplier of ice, bottled water, and soft drinks purchased through Pepsi Cola. Vendors are not allowed to purchase these items other than through the NWSF. Daily delivery of these will be provided by NWSF staff.

*PLEASE NOTE: THIS IS ONLY A PARTIAL LISTING OF VENDOR INFORMATION AND GUIDELINES. THE COMPLETE 2020 VENDOR & CONCESSION STANDARDS IS AVAILABLE HERE

Expo Hall Layouts

Expo Hall A Layout

Expo Hall A

Expo Hall C Layout

Expo Hall C

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