Become a Vendor at the Northern Wisconsin State Fair
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Vendor Information

Thank you for your interest in being a Vendor/Exhibitor for the 2018 Northern Wisconsin State Fair. Applications for 2018 are now available.
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Applications for 2018 Are Now Available

The Vendor Services Department conducts the selection and location layout placement process for the Fair.

The selection process is as follows:

  • End of January/ Early February – prior year Vendors/Exhibitors that we are inviting back will receive renewal application paperwork to be completed and returned to Vendor Services Department
  • Licenses will go out to renewing Vendors/Exhibitors after their renewal application paperwork is received by Vendor Services Department
  • March 15 - All applications for prior year Vendors/Exhibitors are due
  • April 1 - New Vendor applications will be considered
  • Selection of new Vendors will continue until all available space is filled
    • Please do not send a deposit with your application. Applying does not guarantee a space at the Northern Wisconsin State Fair
    • If your application is selected, you will be notified, and a Vendor License Agreement will be sent to you
  • If your application is not selected, no notification will be sent out and we suggest you fill out a new application annually

**PLEASE BE SPECIFIC ON THE APPLICATION ON SIZE OF AREA NEEDED AND PRODUCTS BEING DISPLAYED OR SOLD – LICENSE WILL ONLY BE FOR AREAS/PRODUCTS APPROVED AND SPECIFIED BY NWSF**


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2018 Northern WI State Fair General Information

DATES:

July 11th-15th 2018

ADMISSION:

Adult Admission: $10 at the gate
Children (6-11 years): $5.00 at the gate (Sunday Free with paid adult)
Under 6 years of age: Free

NOTE: $10 Sunday Admission 11:00am – 5:00pm (12 years of age and older- includes grandstand event)

GATE HOURS:

Main Entrance & Walk-Up: 9AM- 10PM (Wed-Sat) 9AM-5PM (Sunday)

East Entrance: 8AM – 10PM (Wed – Sat) 8AM – 5PM (Sunday)

Total Attendance in 2017: Approx 95,000

Commercial Vendors: Approx 200

CONTACTING THE EXHIBITOR & VENDOR SERVICES DEPT:

Website: www.nwsfa.com
E-mail Address: dbaier@nwsfa.com
For more information call: (715)723-2861 Mon-Fri 8AM-4PM
Mailing Address: NWSF Attn: Debbie - 225 Edward Street, Chippewa Falls, WI 54729

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2018 General Vendor Information

*All vendor space – indoor or outdoor – is licensed for the entire run of the Fair (5 Days - July 11-15, 2018)

2018 Locations & Rates:

Expo Hall A: 12,100 SQ FT of vendor space (54 vendors) with concrete floor and 14’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.

Expo Hall C: 12,000 SQ FT of vendor space (62 vendors) with concrete floor and 14’ ceilings. Commercial, informational and attraction vendors are welcome. Booth spaces are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.

Science & Technology Building: 5,175 SQ FT of vendor space with concrete floor and 12’ ceilings. Commercial, informational and attraction vendors with emphasis on STEM/STEAM are welcome. Booths are available in approx 10’ increments, and include 15amp electricity, back and side pipe and drape. Rate is $400 per booth with additional booths at $200 each.

Outdoor Rental: Outdoor space is available in a variety of dimensions and configurations. All outdoor space agreements are for frontage, as–is, tents or any other structures are not included. Rate is $400 for <=20’ frontage with additional frontage at $200 *NWSF reserves the right to adjust for excessive space used. Food Vendor rate is $350 or 15% commissions (whichever is greater). Electricity fees are extra per electricity chart completed with application.

Hours:

Vendors must be open, staffed and ready to operate as follows:

Wednesday thru Saturday Sunday

Building Hours Expo Hall A / C: 11AM – 10PM and 11AM – 7PM


Building Hours Science & Technology / RCU Building: 11AM - 8PM and 11AM - 7PM

Outside Vendor Hours: 10AM - 12:00AM Outside Vendor Hours: 10AM – 7PM

*Food and Beverage: (delivery of water/ice/ Pepsi) 9:00AM

**NO vendor vehicle access after 10AM

Admission:

Each vendor receives 2 weeklong admission passes, 10 single day comp admission tickets and 1 weeklong general parking pass. Additional tickets may be purchased, and comp admission tickets may be upgraded to weeklong admission passes for $10 each.

Insurance:

All vendors must provide a current Certificate of Liability Insurance (minimum of $1,000,000 coverage) listing vendor as primary insured and Northern Wisconsin State Fair Association, Inc. listed as additional insured. This Certificate must be received by NWSF Office two weeks prior to the opening day of the fair. If necessary, this can also be purchased through NWSF but will be charged to the vendor acquiring through NWSF.

Signs:

All signage used by vendors must be professionally made. Handwritten signs of any type are NOT allowed. Signage is not allowed to be displayed on walkways creating trip hazards and impeding traffic flow.

Vendor Payment Policy:

Vendors are required to pay a minimum of 50% of the contract total within 14 days of the license date or the contract will be cancelled. Payment can be made by cash, check, credit card, money order or cashier’s check. Must be paid in full by June 1, 2018. Pricing includes: deposit, electricity, wifi and camping fees if applicable. FOOD VENDORS AND OUTSIDE MERCHANDISE VENDORS ARE REQUIRED TO REPORT SALES ON A DAILY BASIS TO VENDOR MANAGER LOCATED IN THE MAIN OFFICE EACH MORNING. IF THE 15% EXCEEDS THE $350 DEPOSIT, SETTLEMENT WILL BE DONE BY SUNDAY EVENING AFTER CLOSE OF THE FAIR.

Ice, Water, and Soft Drinks:

NWSF will be the sole supplier of ice, bottled water, and soft drinks purchased through Pepsi Cola. Vendors are not allowed to purchase these items other than through the NWSF. Daily delivery of these will be provided by NWSF staff.


*PLEASE NOTE: THIS IS ONLY A PARTIAL LISTING OF VENDOR INFORMATION AND GUIDELINES. THE COMPLETE 2018 VENDOR & CONCESSION STANDARDS IS AVAILABLE ON OUR WEBSITE HERE.
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